Commissioner Adam H. Putnam

Florida Agriculture: 500 Years in the Making

National School Lunch Program

Recipient Agency Manual

This manual is designed to explain and facilitate understanding of the United States Department of Agriculture (USDA) Donated Commodities Program, its functions, policies and procedures, and to serve as a tool in personnel training.

This manual must be kept current, and Changes published by the Bureau must be entered promptly and recorded on the Record of Changes Made. Also, this manual must include all Bureau Bulletins issued by the Bureau. Appropriate filing instructions will be furnished with each bulletin issued.

Policies, as referred to in this manual, are official interpretations made by USDA and the Bureau for the purpose of giving information and direction. Procedures are the predescribed means of accomplishing policy. Their intent is to provide all personnel with the guidelines and, where appropriate, the specific action sequences to ensure uniformity, compliance and control of all policy-related activities.

Local procedures not conflicting with this manual may be established and filed with the manual as a separate section. Such local procedures should be reviewed with the Bureau prior to their adoption.

Print Resources

Recipient Agency Manual
Click on topics below to download PDF
250.2 Administration of the Food Distribution Program
250.2 Definitions
250.11 Eligibility Determination for Recipient Agencies
250.12 Agreements and Contracts
250.13 Distribution and Control of Donated Food - Electronic Commodity Ordering System (ECOS)
250.13-2 Transfer of USDA Commodities Between Recipient Agencies and for Other Uses
250.13-3 Losses Due to Spoilage or Damage of USDA Donated Commodities
250.13-4 Donation of Leftover Food From School Cafeterias
250.13-5 Complaints Alleging Illegal Sale of USDA Commodities
250.13-6 USDA Donated Commodities Facts
250.13-7 Commodity Acceptability Progress (CAP) Report
250.13-8 Out of Condition Commodities and Food Alerts, Holds and Recalls
250.13-9 Use and Sale of USDA DOnated Commodities
250.14-1 Shipping and Receiving USDA Donated Commodities
250.14-2 Sotring and Protecting USDA Donated Commodities, Food Safety and Food Defense
250.16 Maintenance of Records
250.19 Reviews and Audits
250.21 Civil Rights
250.30 State Processing of Donated Food
250.43 Disaster Food Assistance
225.9 Commodity Assistance to Summer Food Service Program Sponsors
  DoD Fresh Fruts and Vegetables Program
A Best If Used By Guidance - NSLP Fact Sheets
B Commodity Transfer Authorization
C County Health Departments
D Commodity Loss Report
E Contract for the Donation of Leftover Cafeteria Food to a Charitable Insitution
F Commodity Acceptability Progress Report
G Get The Facts: Food Allergen Labeling Laws
H USDA Commodity Complaint Form
I Procedures for Handling Canned Commodities Frozen in Transit
J Transporation Companies Used by USDA
K Status Codes and Descriptions (ECOS)
L Forwarding Notice (Form KC-269-A)
M Report of Shipment Received Over, Short and/or Damaged (Form FNS-57)
N Prototype Contract with a Commercial Warehouse
O Food Storage Temperature Chart
P Records for Recipient Agency Review
Q Review of School Food Service Central Office
R Individual School Food Service Review
S Review of School Central or Commercial Warehouse
T Letter of Authorization to Release USDA Commodities
U Report of Food Stamp Benefit Issuance and Commodity Distribution for Disaster Relief (FNS-292)
V Compatibiltity Groups for Fruits and Vegetables
W Chill Injuries to Fruits and Vegetables
X Warehouse Inventory Extension Request Form
Y Holds and Recalls Worksheet Sample
Z Food Defense Plan Guide

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