Bureau of Food Distribution
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Recipient Agency Manual

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Foreward

This manual is designed to explain and facilitate understanding of the United States Department of Agriculture (USDA) Donated Commodities Program, its functions, policies and procedures, and to serve as a tool in personnel training.

This manual must be kept current, and Changes published by the Bureau must be entered promptly and recorded on the Record of Changes Made. Also, this manual must include all Bureau Bulletins issued by the Bureau. Appropriate filing instructions will be furnished with each bulletin issued.

Policies, as referred to in this manual, are official interpretations made by USDA and the Bureau for the purpose of giving information and direction. Procedures are the predescribed means of accomplishing policy. Their intent is to provide all personnel with the guidelines and, where appropriate, the specific action sequences to ensure uniformity, compliance and control of all policy-related activities.

Local procedures not conflicting with this manual may be established and filed with the manual as a separate section. Such local procedures should be reviewed with the Bureau prior to their adoption.
 

Administration of the Food Distribution Program 250.2
Definitions 250.3
Eligibility Determination for Recipient Agencies 250.11
Agreements and Contracts 250.12
Commodity Offer and Acceptance 250.13-1
Transfer of USDA Commodities Between Recipient Agencies and for Other Uses 250.13-2
Losses Due to Spoilage or Damage of USDA Donated Commodities 250.13-3
Donation of Leftover Food From School Cafeterias 250.13-4
Complaints Alleging Illegal Sale of USDA Commodities 250.13-5
Facts About USDA Donated Commodities 250.13-6
Commodity Acceptability Progress Report 250.13-7
Out of Condition Commodities and Food Alerts 250.13-8
Use and Sale of USDA Donated Commodities 250.13-9
Shipping and Receiving USDA Donated Commodities 250.14-1
Storing and Protecting USDA Donated Commodities 250.14-2
Maintenance of Records 250.16
Reviews and Audits 250.19
Civil Rights 250.21
State Processing of Donated Food 250.30
Disaster Food Assistance 250.43
  Supplements  
Commodity Assistance to Summer Food Service Program Sponsors 225.9
DoD Fresh Fruits and Vegetables Program DoD FF&V Program
  Exhibits  
  A. Commodity Shelf Life Chart
  B. Commodity Transfer Authorization
  C. County Health Departments
  D. Commodity Loss Report
  E.  Contract for the Donation of Leftover Cafeteria Food to a Charitable Institution
  F. Commodity Acceptability Progress report
  G. Commodity Warranty Periods
  H. USDA Commodity Complaint Form
  I.  Procedures for Handling Canned Commodities Frozen in Transit
  J. Piggyback Companies Used by USDA
  K. Notice of Allocation
  L. Distributors Notice
  M. KC - 269-A, Forwarding Notice
  N. Commodity Arrival Notice/Receiving Report
  O. Form-57, Report of Shipment Received Over, Short and/or Damaged
  P. Notice of Arrival
  Q. Warehouse Notice of Arrival
  R.  Prototype Contract With a Commercial Warehouse
  S. Best If Used By Dates (In Months)
  T. Food Storage Temperature Chart
  U. Records for Recipient Agency Review
  V. Review of School Food Service Central Office
  W. Review of Individual School
  X. Review of School Central Warehouse or Commercial Warehouse
  Y. Letter of Authorization to Release USDA Commodities
  Z. Report of Coupon Issuance and Commodity Distribution for Disaster Relief
AA. Compatibility Groups for Fresh Fruit and Vegetables
AB. Chill Injuries to Fresh Fruits and Vegetables

For further assistance, please contact:
Department of Agriculture and Consumer Services
Bureau of Food Distribution
Mayo Bldg, 2nd Floor
407 South Calhoun Street
Tallahassee, Florida, 32399-0800
850-487-6694
E-mail:


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