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Division of Marketing and Development
Florida Department of Agriculture and Consumer Services
Mayo Building, M-9
407 South Calhoun Street
Tallahassee, FL 32399-0800
(850) 617-7300

Florida Department of Agriculture and Consumer Services
Adam H. Putnam, Commissioner

The Emergency Food Assistance Program (TEFAP)
Related Brochures and Publications

(For state-contracted recipient agencies only, not for sub-distributors)


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Table of Contents
251.1 Introduction
251.2 Administration
251.2-1 Transfer Commodities
251.2-2 Losses Due to Spoilage or Damages of TEFAP Commodities
251.2-3 Complaints Sale Commodities
251.2-4 Availability of TEFAP Commodities
251.2-5 TEFAP Commodity Acceptability Progress Report
251.2-6 Out of Condition TEFAP Commodities and Food Alerts; Holds & Recalls
251.2-8 Use of USDA TEFAP Commodities
251.3 Definitions
251.5 Eligibility Determinations
251.6 Ordering TEFAP Commodities
251.6-1 Distribution of TEFAP Commodities; Responsibilities
251.6-2 Distribution and Delivery of TEFAP Commodities by State Contracted RA
251.8-1 Reimbursement of Expenses for TEFAP
251.10 Reviews and Audits – TEFAP State-Contracted Recipient Agencies
251.10-1 Maintenance of Records - TEFAP
251.10-2 Use of TEFAP in Unrelated Activities
250.14-1 Shipping and Receiving of USDA TEFAP Commodities
250.14-2 Storing and Protecting TEFAP Commodities/ Food Safety & Food Defense


A.  Sample Contract for TEFAP Sub-distributors
B.  TEFAP Commodity Transfer Authorization
C.  TEFAP Commodity Loss Report
D.  Request for Reimbursement - TEFAP
E.  Food Allergen Labeling Laws
F.  TEFAP Eligibility Certification
G.  Sample News Release
H.  Sample Commodity Distribution Daily Log
I.  Justice for All Poster
J.  Report of Unacceptable USDA TEFAP Commodity
K.  Checklist-Recipient Agency-Sub-Distributor Review, Monitoring
L.  Best If Used By Dates
M.  Food Storage Temperature Chart
N.  KC-269-A; Forwarding Notice
O.  FNS-57 USDA’s Report of Shipment Received Over, Short and-or Damaged
P.  USDA Status Codes and Descriptions
Q.  Requisition by PCIMS/Status Report (ECOS)
R.  Contractual Services Agreement (Warehouse) - Sample
S.  Procedures for Handling Canned Commodities Frozen in Transit
T.  Transportation Companies Used by USDA
U.  Civil Rights Complaint Form - Sample
V.  Report of Adjustment to Inventory
W.  TEFAP Budget Form
X.  Food Defense Plan Guide
Y.  Holds and Recalls Sample Worksheet
Z.  Civil Rights Questionnaire - Sample

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