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Division of Marketing and Development
Florida Department of Agriculture and Consumer Services
Mayo Building, M-9
407 South Calhoun Street
Tallahassee, FL 32399-0800
(850) 617-7300

Florida Department of Agriculture and Consumer Services
Adam H. Putnam, Commissioner

School Lunch Program
Forms and Other Documents

Recipient Agency Manual

Download Entire Manual (PDF)

250.2 Administration of the Food Distribution Program
250.3 Definitions
250.11 Eligibility Determination for Recipient Agencies
250.12 Agreements and Contracts
250.13-1 Distribution and Control of Donated Food Electronic Commodity Ordering System (ECOS)
250.13-2 Transfer of USDA Commodities Between Recipient Agencies and for Other Uses
250.13-3 Losses Due to Spoilage or Damage of USDA Donated Commodities
250.13-4 Donation of Leftover Food From School Cafeterias
250.13-5 Complaints Alleging Illegal Sale of USDA Commodities
250.13-6 USDA Donated Commodities Facts
250.13-7 Commodity Acceptability Progress (CAP) Report
250.13-8 Out of Condition Commodities and Food Alerts, Holds and Recalls
250.13-9 Use and Sale of USDA Donated Commodities
250.14-1 Shipping and Receiving USDA Donated Commodities
250.14-2 Storing and Protecting USDA Donated Commodities, Food Safety and Food Defense
250.16 Maintenance of Records
250.19 Reviews and Audits
250.21 Civil Rights
250.30 State Processing of Donated Food
250.43 Disaster Food Assistance
225.9 Commodity Assistance to Summer Food Service Program Sponsors
DoD Fresh Fruits and Vegetables Program


A. Best If Used By Guidance - NSLP Fact Sheets
B. Commodity Transfer Authorization
C. County Health Departments
D. Commodity Loss Report
E. Contract for the Donation of Leftover Cafeteria Food to a Charitable Institution
F. Commodity Acceptability Progress report
G. Get The Facts: Food Allergen Labeling Laws
H. USDA Commodity Complaint Form
I. Procedures for Handling Canned Commodities Frozen in Transit
J. Transportation Companies Used by USDA
K. Status Codes and Descriptions (ECOS)
L. Forwarding Notice (Form KC-269-A)
M. Report of Shipment Received Over, Short and/or Damaged (Form FNS-57)
N. Prototype Contract with a Commercial Warehouse
O. Food Storage Temperature Chart
P. Records for Recipient Agency Review
Q. Review of School Food Service Central Office
R. Individual School Food Service Review
S. Review of School Central or Commercial Warehouse
T. Letter of Authorization to Release USDA Commodities
U. Report of Food Stamp Benefit Issuance and Commodity Distribution for Disaster Relief (FNS-292)
V. Compatibility Groups for Fruits and Vegetables
W. Chill Injuries to Fruits and Vegetables
X. Warehouse Inventory Extension Request Form
Y. Holds and Recalls Worksheet Sample
Z. Food Defense Plan Guide

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